By Expedi USA, December 24, 2021

How to Write a Resignation Letter?

There will come a time or phase when you must resign from the position in any job. The reasons for this may be many and varied – a change in career path or personal circumstances can both be valid reasons to leave a job. But irrespective of the cause, you will need to write a formal letter of resignation. How to write a resignation letter to the company? Writing a resignation letter can be an emotional experience. But it would help if you handled it professionally. However, it would help if you correctly said goodbye. First and foremost, always submit your resignation in writing. It will ensure that there is a paper trail documenting your departure. It also allows your employer to provide feedback or to ask for clarification on anything you may have included in your letter.

What To Include While Drafting Resignation Letter?

  • Your name and contact information
  • The date of your letter
  • The name of your current employer
  • Reason for your resignation (be specific)
  • Mention the date on which you would like to leave your job
  • Any other pertinent details (e.g., notice period)
  • Your signature

What To Keep In Mind While Writing A Resignation Letter?

  • Be concise and clear
  • Make sure to state the date of your last day of work
  • Thank your company for the opportunities you have had while working there
  • Express your gratitude for their support throughout your time with the company

How to Write a Resignation Letter to the Company?

Be Polite but Firm

Regardless of whether you’re leaving on good terms or wrong, remaining professional throughout your resignation letter is essential. Maintain a polite tone no matter how upset you may be with the circumstances leading to your decision to leave your job. Regardless of why you are resigning, there is nothing gained by being rude about either this company or previous employers in your letter of resignation. It’s also crucial to remain positive even if you have negative feelings towards your employer. Because not only do they deserve respect, but constructive criticism should be delivered in person rather than written down for all time as part of a document.

Keep Your Letter To the Point Only

Your resignation letter should not be a long, drawn-out affair. It is simply a formal statement of your intent to leave, so keep it brief and to the point. The only exception to this rule may be if you have a lot of good things to say about your time at the company – in which case, feel free to write a few paragraphs on your appreciation for the opportunities they’ve given you. Do try to keep it short, simple, and sweet.

State Your Reasoning

If you are resigning because you have found another job offer, it’s polite to let your employer know at the earliest possible so that they can begin to look for a replacement. If personal circumstances are the reason for your resignation, you don’t have to go into too much detail in the letter. However, it is still courteous to mention why you are leaving. This will help to avoid any misunderstandings or hard feelings down the line.

Offer To Help With The Transition

You can offer to help your employer during the transition period. It could involve training a replacement, gathering your belongings from your desk, or anything else that would make the process easier on them. Not only are these good manners, but they can also leave a good impression on future employers. After all, it proves that you’re willing to go above and beyond your routine tasks even when you’re leaving a job.

Say Goodbye

Finally, take the time to say goodbye in your letter. It doesn’t have to be a long paragraph, but a simple sentence or two will do. Make it a point to thank the company for the work opportunity and express your hope that the relationship can remain positive even after you’ve left.

What to Avoid in a Resignation Letter?

When writing a resignation letter, it’s essential to be professional and courteous at all times. However, there are some things that you should avoid doing in your letter as they can potentially damage relationships with your employer or cause confusion and hard feelings. Here are three things to avoid when resigning from a job:

Don’t Bash Your Employer

It’s natural to feel upset or angry about being let go or having to resign, but don’t hit out on your employer in your resignation letter. One should deliver criticism in person, not in writing as part of an official document.

Don’t Write a Lengthy Letter

The resignation letter must be precise and to the point. There’s no need to write an extended essay about why you’re leaving. A simple statement of your intent is all that’s required.

Avoid Saying Negative Things About Your Employer

While it’s OK to state the reasons for your resignation, you should avoid saying anything negative about your employer in your letter. Even if they’ve made some mistakes during your time there, this is not the place for finger-pointing or venting your anger. Remain professional at all times.

Example of Resignation Letter

Here is a template of a perfect resignation letter: Dear Manager, I want to inform you that I am resigning from my position as Sales Manager. My final day in the office will be March 1, 2022. I want to thank you for the opportunities I have had while working here. I have had an excellent time at XXX company and appreciate all your support throughout these years.


John Doe Sales Representative XXX Company

Summing Up

Leaving a job can be difficult under the best of circumstances, but when done correctly, writing a resignation letter can make the process much smoother for everyone involved. By remaining polite and professional, keeping your letter brief and to the point, and stating your reasoning for leaving, you can ensure that your departure is handled with grace and dignity. Best of luck in all your future endeavours!

How ExpediUSA can help?

Whether you are looking for relevant reading materials for a job interview or writing a resignation letter, ExpediUSA can be your best source of information. The premier job portal hosts job listings and a blog section that has tons of information to enhance your career. For example, you can find blogs written by experts on the panel discussion, group discussion, job interviews, and writing your parting letter to say goodbye to your current employer.

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